What will change about your bill, and when
Four things move a small team's software cost without any vendor raising a price: crossing a seat floor, hitting a plan ceiling, an introductory rate expiring, and hiring. Only the last one is obvious, and it is the only one anybody budgets for.
What this page will not do
Invent a renewal price. Where a vendor marks a rate introductory and does not publish what follows it, we say so and stop — a projected figure with a made-up basis would sit on this page looking exactly like the verified ones, which is the most damaging thing a site like this could publish. Where a change IS knowable, the number is here and sourced.
Rates the vendor itself calls introductory
The number everyone quotes for these is not the number you pay in year two. We do not know what is — the vendors do not publish it — so the only honest advice is to get it in writing before you commit.
Google Workspace Business Starter — The published rate is introductory, by the vendor’s own admission
Google marks this rate: "Offer available to new Google Workspace customers only. This introductory price is only available for the first 20 users added, for 12 months. Standard pricing will apply to all users after 12 months." Google does not publish the rate that applies after those 12 months.
Google Workspace Business Standard — The published rate is introductory, by the vendor’s own admission
Google marks this rate: "Offer available to new Google Workspace customers only. This introductory price is only available for the first 20 users added, for 12 months. Standard pricing will apply to all users after 12 months." Google does not publish the rate that applies after those 12 months.
Plans that stop being purchasable
Not a price rise: the plan disappears and you move to a different one. These are the sharpest jumps on the site, and they are caused by a single hire.
1Password Teams Starter Pack — The plan stops being purchasable at 21 people
1Password Teams Starter Pack cannot be bought above 20. One hire past it moves you to 1Password Business and the bill goes from $74.85 to $188.79 — a 152% jump caused by a single person. This is a migration, not an invoice.
Free tiers that end on the day you hire
These cap on PEOPLE rather than usage, so they all stop being free at the same moment. The ones that cap on storage or volume are not listed — hiring does not affect them.
Trello — The free tier stops at 10 people
Person 11 turns this from free into $55 a month. Free tiers that cap on PEOPLE rather than usage all bite on the same day — the day you hire.
The price of being able to leave
What month-to-month billing costs over the annual rate. Worth paying while you are still deciding; a pure surcharge once you have decided.
HubSpot — Month-to-month billing costs 186% more
$35 a month on the annual rate against $100 billed monthly — $780 a year for the option to leave. Worth paying while you are still deciding; not once you have decided.
Pipedrive — Month-to-month billing costs 71% more
$70 a month on the annual rate against $120 billed monthly — $600 a year for the option to leave. Worth paying while you are still deciding; not once you have decided.
Typeform Plus — Month-to-month billing costs 41% more
$56 a month on the annual rate against $79 billed monthly — $276 a year for the option to leave. Worth paying while you are still deciding; not once you have decided.
Calendly Teams — Month-to-month billing costs 25% more
$80 a month on the annual rate against $100 billed monthly — $240 a year for the option to leave. Worth paying while you are still deciding; not once you have decided.
Proton Pass — Month-to-month billing costs 151% more
$9.95 a month on the annual rate against $24.95 billed monthly — $180 a year for the option to leave. Worth paying while you are still deciding; not once you have decided.
ClickUp — Month-to-month billing costs 43% more
$35 a month on the annual rate against $50 billed monthly — $180 a year for the option to leave. Worth paying while you are still deciding; not once you have decided.
Slack Business+ — Month-to-month billing costs 20% more
$75 a month on the annual rate against $90 billed monthly — $180 a year for the option to leave. Worth paying while you are still deciding; not once you have decided.
Asana — Month-to-month billing costs 23% more
$54.95 a month on the annual rate against $67.45 billed monthly — $150 a year for the option to leave. Worth paying while you are still deciding; not once you have decided.
Typeform Basic — Month-to-month billing costs 39% more
$28 a month on the annual rate against $39 billed monthly — $132 a year for the option to leave. Worth paying while you are still deciding; not once you have decided.
NordPass — Month-to-month billing costs 50% more
$19.95 a month on the annual rate against $29.95 billed monthly — $120 a year for the option to leave. Worth paying while you are still deciding; not once you have decided.
Notion — Month-to-month billing costs 20% more
$50 a month on the annual rate against $60 billed monthly — $120 a year for the option to leave. Worth paying while you are still deciding; not once you have decided.
Calendly Standard — Month-to-month billing costs 20% more
$50 a month on the annual rate against $60 billed monthly — $120 a year for the option to leave. Worth paying while you are still deciding; not once you have decided.
Slack Pro — Month-to-month billing costs 21% more
$36.25 a month on the annual rate against $43.75 billed monthly — $90 a year for the option to leave. Worth paying while you are still deciding; not once you have decided.
Google Workspace Business Starter — Month-to-month billing costs 20% more
$35 a month on the annual rate against $42 billed monthly — $84 a year for the option to leave. Worth paying while you are still deciding; not once you have decided.
SignWell — Month-to-month billing costs 20% more
$54 a month on the annual rate against $60 billed monthly — $72 a year for the option to leave. Worth paying while you are still deciding; not once you have decided.
Zoho Books — Month-to-month billing costs 33% more
$20 a month on the annual rate against $25 billed monthly — $60 a year for the option to leave. Worth paying while you are still deciding; not once you have decided.
Trello — Month-to-month billing costs 20% more
$25 a month on the annual rate against $30 billed monthly — $60 a year for the option to leave. Worth paying while you are still deciding; not once you have decided.
Jotform — Month-to-month billing costs 15% more
$34 a month on the annual rate against $39 billed monthly — $60 a year for the option to leave. Worth paying while you are still deciding; not once you have decided.
Backblaze Computer Backup — Month-to-month billing costs 9% more
$41.25 a month on the annual rate against $45 billed monthly — $45 a year for the option to leave. Worth paying while you are still deciding; not once you have decided.
Wave — Month-to-month billing costs 20% more
$15.83 a month on the annual rate against $19 billed monthly — $38.04 a year for the option to leave. Worth paying while you are still deciding; not once you have decided.
IDrive Team — Month-to-month billing costs 20% more
$9.99 a month on the annual rate against $11.99 billed monthly — $24 a year for the option to leave. Worth paying while you are still deciding; not once you have decided.
What to do about it
- Ask for the month-13 rate in writing on anything marked introductory above, before you commit — whether you buy direct or through a reseller.
- Put the ceiling next to your hiring plan. If your head-count crosses a plan ceiling inside a year, move early: a ceiling is a migration, and the cheapest time to do one is a time you chose.
- Diarise month ten, not month twelve. By the renewal date it is too late to do anything but pay — which is the point of the 60-days-before rule.
- Price your own stack rather than reading all of these: the stack auditor flags which of these apply to what you actually pay for, including a three-year total.
The limits of this page
It covers the 38 plans we track, which is not every product you buy. It knows nothing about contracts you negotiated, discounts you were given, or what a reseller quoted you. And it cannot see the most common cause of a bill going up, which is not pricing at all — it is somebody adding seats and nobody noticing.
Tell me when any of this changes
We re-check every tracked pricing page weekly. When an introductory offer appears or ends, a seat minimum moves or a plan is withdrawn, subscribers hear about it with the date and the source.